Print Due Out Folios - Batch

The Print Due Out Folios command in the Night Audit Menu allows you to print folios for all stays that are due to check out for the current day.  

You have several choices, you can select to print all due outs, just the stays that have express check out selected, the stays that have credit cards, direct bills, or zero balances, checked out's only, or Folios with a balance.

You can also select to print due out folios for only a selected building.

This makes this command a versatile tool for organizing your expected departures for the day ahead.

The Print Due Out Folio command may also be found in the Room Reports section of the Reports menu, as well as in the Night Audit menu.

To generate the list of Due Out Folios:

 

Open the Print Due Out Folios screen:

 

1. Using the Reports Menu:

 

To reach the Reports Menu:

 

The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:

OR

Click Reports from the Status section of the Full Menu.

Click the icon on the left for the Full menu.

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

From the Status Section, select Reports.

 

The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.

The Print Due Out Folios command is in the Room Reports section.

 

2. Using the Night Audit Menu:

 

Depending on your Skyware Systems set-up, you may or may not have a quick menu option for Night Audit.

If you can, Select Night Audit from the Quick Menu on the left side of the screen.

 

Or you can reach the Night Audit Menu using the Full Menu.

 

Click the icon on the left for the Full menu.

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

From the Other Section, select Other =>.

This will display the Other Front Desk Tasks Menu, which has four sections, Other List 1, Other List 2, Documents and Web.

Select Night Audit from the Other List 2 section of the Other Front Desk Tasks Menu.

 

This will display the Night Audit Menu, which has two sections, Night Audit List 1 and Night Audit List 2.

Select Print Due Out Folios from the Night Audit List 2 section of the Night Audit Menu.

 

When you click on the Print Due Out Folios command, the screen will open.

 

Report Options :Select (one) option. Use the radial button options to choose from:

All Due Outs,

Express Check-outs Only,

Credit Cards, Direct Bills, and Zero (0) Balances Only,

Checked Out's Only, or

Folios with a Balance Only.

By default, the option "All Due Outs" is selected.

 

Select Building: You can choose from a drop-down menu of the available building options, or -ALL-.

 

Then, click the orange button Print Due Outs.

The folios selected for printing are generated in PDF form and open in a separate browser window, one folio per page.

From there you can select to save or print the folios.

Date Updated March 23, 2021